+44 20 8642 9190 enquiries@nebafreight.com

Documents

Paperwork matters

Cross the t’s and dot the i’s

We’ve been dealing with customs clearance and import and export documentation for over 25 years. This allows our expert team to help you  with completion of export and import customs formalities, such as NES customs entry, intrastat and CFSP Messaging, at UK entry points to ensure your shipment is processed as quickly as possible.

We can help you to be paid for your exported goods by utilising our Letter of Credit services and we can realise savings for you by helping with understanding exporting incoterms and export finance options. Ensuring your documentation is correct means faster transit and customs clearance so you can deliver your goods to their destination on time.

What are some of the documents involved?

Bill of Lading
A bill of lading is a receipt, issued by the carrier, once cargo has been loaded onto a vessel. It can be used as proof of shipment for customs and insurance. It can also act as commercial proof that a contractual obligation has been completed – especially under Incoterms such as CFR and FOB. The bill of lading details a shipment of merchandise, including the title of the goods. Once the carrier issues this document, they are required to deliver the cargo to the appropriate party.
Certificate of origin
A certificate of origin helps to establish:

  • Whether your product is entitled to preferential duties in the importing country
  • Your goods do not come from a nation which the importing country has placed trade restrictions against

The certificate of origin must be certified and/or legalised by the relevant country’s Embassy and Chamber of Commerce.

EUR1 certificate
EUR1 is a joint venture between the EU and various non-EU countries to attract mutual trade. It offers a reduction of duty for goods originating in the participating countries. The EUR1 certificate is a proof of origin, allowing the customer to claim a reduction on their goods. It needs to be stamped by the customs office in question and must be accompanied by original, signed commercial invoices.
New Export System (NES)
NES is an electronic export processing system, developed by HMRC in consultation with the export trade. Under NES, Customs is moving to a standard system based on positive clearance.

This means that NES declarations will have to be put into the Customs Handling of Import and Export Freight (CHIEF) system and validated. Clearance then needs to be given by Customs before cargo can be shipped.

NES declarations are submitted to customs electronically.

Why use Neba Freight?

Solving the document challenges
Our expert team can provide detailed advice about the shipping documentation that is required for exporting your goods. We know how complex the process can be when exporting goods – we’re able to resolve these challenges for you.

We will work with the right organisations (such as the local Chamber of Commerce, for example) to ensure correct and accurate documentation is in place to allow your goods to arrive on schedule. This could include:

  • House bills of lading (sea freight)
  • House airway bills (air freight)
  • Certificates of origin
  • ATR & EUR1 Certificates
Letter of Credit service
Shipping internationally takes time and if you’re importing or exporting goods it is often necessary to obtain a letter of credit. This is an agreement between your company, your bank and the supplier or receiver of goods to guarantee that payment will be made when the goods are received.

The Neba team has extensive experience in arranging letters of credit, ensuring the parties involved can rest assured that the transaction will be completed without a hitch.

Insurance advice
A vital piece of documentation is a cargo insurance certificate. At Neba, we always check with our customers prior to shipment who will be responsible for insuring the cargo.

We can provide advice on all aspects of cargo insurance and, if required, can offer a separate quotation for freight insurance via our trusted insurance partners.

Let's Get You Moving…

Contacts us now to find out how we can get your shipping and logistics fit for your business